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Contributions can be submitted online via the plan website. From the Dashboard, click the Submit Payroll Contributions link on the Plan Administration tile or Plan Administration > Contributions. You will then have the option to manually enter contributions or upload a file.

The Department of Labor (DOL) regulation states that employers must deposit employee contributions to the plan as soon as administratively possible. To learn more, review this guide for information on timely deposits.

The IRS sets annual limits that apply specifically to the amount employees, employers, or a combination of both can be put into an employee's account. Refer to the Annual COLA Limits chart to review the annual limit.

The deadline for same-day trading of payroll contributions received in good order and submitted is generally 1pm ET. Payroll contributions submitted after the deadline will generally trade on the following business day. The available balance will display the business day following the trade date.

Hours must be entered in whole numbers only, please round to the nearest whole number when entering partial hours for employees.

After contribution submission, an Automated Funding Request email will be sent, but in addition, you can generate a report located on the plan website. Navigate from the Dashboard > Plan Administration > Reports > Reports Menu > Participant Payroll Detail. If you manually submitted the contributions, a success banner will display. You can also view contribution Tracking Details for 30 calendar days.

When your payroll site was setup in the system it was assigned a frequency that should mirror your company's payroll schedule. If the payroll dates does not align with your payroll schedule, please contact your client service team to update your site schedule.

When your payroll site was set up in the system it was assigned a frequency that should mirror your company’s payroll schedule. Each year we generate a list of the expected contribution dates for this site based on that frequency. If your payroll schedule has changed, please contact your client service team to update your site’s frequency.

To add a new payroll site, please call your client service team with the following details: Payroll Site name, payroll frequency, start date of new submissions to that site, name and email address of the individual who should receive the Automated Funding Request email for the payroll site.

A contribution date can be added on your plan website. From the Dashboard > Plan Administration > Contributions. Under Quick Links, select Add a Contribution Date. Select a date from the calendar and select the reason for the one-time contribution date. Once complete, click Confirm Date. If you are looking to add a contribution date for the prior plan year and the payroll date is not available in the calendar, or if the contribution date was previously used, please call your client service team for further assistance.

Prior contributions submitted can be found on the plan website from the Dashboard > Plan Administration > Transactions (right hand side) > View History.

You can check the status of a contribution by navigating from the Dashboard > Plan Administration > Contributions and scroll to the contribution history to find the applicable payroll date and select Tracking Details.

A Census only file is generally used to make a large scale census update, such as adding new hires or adding work emails for eDelivery/maintenance. This allows the plan to mass-upload the employee information quickly and efficiently. The Census file requires Employee Name and Social Security number, however, it is recommended to include address, date of birth, date of hire, and if applicable, date of termination, prior date of hire, and prior date of termination. If you calculate eligibility outside of the system, you should include eligibility date. Census only files cannot contain any data that relies on a specific payroll date or period, such as employee or employer contributions, compensation, or hours of service.

A Contribution file is generally used to remit information tied to a specific payroll date or period. The most common use is for payroll contributions each payroll period, but may also include compensation for compliance testing data, end of year employer contributions, or hours of service updates for vesting. It is best practice to submit current census data with a contribution file when possible. Refer to 'What information do you need for a Contribution file?' for more details.

To upload a Census only file that contains employee demographic information, from the Dashboard, click the Submit Payroll Contributions link on the Plan Administration tile or Plan Administration > Contributions. Select site Z - Comp only or Z - Compliance. Next click the Upload Census File link (located under Quick Links), then upload the file, and click Submit. The information will be updated as of the date the upload file is submitted.

From the Dashboard, click the Submit Payroll Contributions link on the Plan Administration tile or Plan Administration > Contributions. Select Upload Contribution File. Select the applicable Contribution Date. If your applicable Contribution date is not available, you may add a one-time date within 30 days, or contact client services if the date is prior to or after this range. Next, upload the file and click Review.

On the Review screen, if no alerts are present, you can proceed with the Contribution Totals, and if the totals appear accurate, click Submit.

It is best practice to include census updates on the contributions, allowing you to update employee data timely and efficiently.

The information required for a Census file is the employee's first and last name and Social Security number. Minimum information to add a new employee is address (including city, state, zip), date of birth, date of hire, and date of termination (if applicable).

Other fields on your file format are optional but may help with data maintenance such as prior date of hire or prior date of termination, if applicable.

The following information should be provided on a contribution file: employee's first and last name, Social Security number, and the contributions being submitted for the pay period. Common contributions may include employee deferrals as Pre-tax and/or Roth and/or employer contributions like employer non-elective, match, Safe Harbor match, Safe Harbor non-elective (based on your plan design and structure), and loan repayments.

It's best practice to include compensation and hours on payroll contribution files, as well as current census data. If submitting an annual employer contribution, the file may contain compensation or hours, if this data was not previously provided throughout the year.

Note: PEPs are required to include compensation and hours on every payroll.

If your plan uses our standard file template, there will be a link available on the upload file pages by navigating from Dashboard > Plan Administration > Contributions > Upload Contribution File or Upload Census File.

If your plan does not have sample file templates, contact your client service team for additional assistance with your specific format.

All columns included in your plan's template should remain on the file, however not all fields need to be filled in. Certain data fields, such as prior date of hire or prior date of termination, may not be applicable for a given participant while other fields may not apply to your plan design, such as Union Status.

You can submit a file to pay off a loan or you can mail a check to the Trust with a Loan Payoff Transmittal Form located on your plan website. To locate the form, navigate from the Dashboard to Plan Administration > Resources > Forms. Alternatively, you can mail a check to the Trust and process a loan payoff from your plan website by navigating to Dashboard > Plan Administration > Select an Employee. On the employee's profile, select Navigate to > Loans > Pay off a Loan. Enter the payoff amount submitted and the date the check was sent to the Trust.

The payroll vendor will default all new participants to Site A on your file, if you do not have multiple site codes set-up for your plan. If you have multiple affiliates, employees will default to the site applicable to the participant level affiliate. If the default isn't the correct frequency, it is the employer's responsibility to go to the website and edit the participant payroll frequency.

View the Payroll Integration Solutions flyer for more information on the benefits of payroll integration, a complete list of our Payroll integrated partners, and steps to get started.

If your plan is subject to ERISA, a copy of your Form 5500 is available directly on the Department of Labor website. To obtain a copy, go to https://www.efast.dol.gov/5500Search/. Choose EIN from the dropdown, type in your company's EIN, then select Search. Once you've located the appropriate Plan Year End and EIN, select the file to open a PDF copy.

The Form 5500 is a tax form, for ERISA plans, that reports plan financial and census data that must be filed annually by IRS & DOL requirement. View the Form 5500 Guide to determine if your plan is required to file and when.